Committees

The Office of the Vice President, Students collaborates with academic and service units, student government, and community partners to provide leadership and support to improve the student experience and learning environment at UBC.

RCMP COMMUNITY CONSULTATIVE COMMITTEE

The purpose of the RCMP Community Consultative Committee is to encourage communication between the University RCMP Detachment and the community. For details such as committe membership, composition, and confidentiality, download the RCMP Terms of Reference.

Informal Learning Spaces Committee (ILSC)

This committee guides the development and expansion of informal learning space on the Vancouver campus. The committee works to:

  • promote and identify opportunities for the development and enhancement of student social space and informal learning spaces
  • prioritize requests for social and informal learning space improvements
  • consult with university stakeholders (e.g., academic units, students, Infrastructure Development) to ensure coordination and compatibility of projects and maximizing available resources
  • develop multi-year plans for space improvements
  • be informed on research related to student behaviours, needs and trends related to informal learning
  • advise on allocation of resources

Supporting Place and Promise

Place and Promise, UBC’s strategic plan, states that the University will “continue the rapid expansion of student housing, informal learning space, and on-campus work opportunities.”

To this end, the Office of the Vice-President, Students continues to support and guide initiatives that maximize the development and enhancement of informal learning spaces on campus.

  • Since its inception in 2001, the ILSC has partnered with private donors, student groups, and academic units to complete projects totaling approximately $20 million.
  • Through collaboration with Infrastructure Development, informal learning space is now embedded in the formal programming and phases of academic learning space projects.
  • The University Architect’s Office is leading the renewal of the UBC Vancouver public realm through the creation of the Public Realm Plan. This will create many beautiful new outdoor informal learning spaces on campus.

Committee Members

  • Louise Cowin, Vice-President, Students
  • Steven Lee, Facilities Planning, Infrastructure Development
  • Paul Harrison, Faculty of Science
  • Janet Mee, Access & Diversity
  • David Kiloh, Student Housing and Hospitality Services
  • Aaron Mogerman, Project Services, Infrastructure Development
  • Gen Cruz, Graduate Student Society
  • Michael Kingsmill, Designer, Alma Mater Society
  • Julian Villafuerte Diaz, Alma Mater Society

The Process

The guiding principle of UBC Vancouver’s ILSC is that the entire campus is a learning space - teaching and learning can happen anywhere.  As such, the committee has established the following guidelines for proposed ILS projects:

  • To maximize the return on funds, the ILSC recommends that projects submitted include match project funding, typically dollar for dollar.
  • Requests for assistance to fund the capital costs of Collegia will be considered.  The total annual allocation of funding for Collegia shall not exceed 50% of the ILSC annual funds.
  • The ILSC will review needs across campus before providing repeat funding to similar projects within previously funded areas.

The initiative has been made possible by the support of the Vice-President, Students, Infrastructure Development, private donations, and academic and service units.

Eligibility Criteria
X
Project Eligibility Criteria

Are matching funds required from project sponsors?

Matching funds are encouraged but not required.  Due to the limited funds available through the ILSC, projects with other funding sources are recommended.

Does the Committee fund equipment?

The Committee does not support requests for equipment.

Does the Committee fund audio-visual technology?

Stand alone A/V funding requests are not accepted, however if technology is part of the overall space plan then it is eligible.

For example, 

- Request to install digital signage in lobby space - Not eligible

-Request to create a collaborative ILS utilizing technology - eligible

What type of spaces will not be considered for funding?

Only Informal Learning Space proposals are eligible for funding. Please refer to funding criteria.

Can I submit a project that is part of a larger project?

Synergies with other projects is acceptable however the development timeframe needs to be within one fiscal year and the costs clearly sectioned out.  Proposals with a large capital project (e.g. new building) is not acceptable.

Post-Project Funding and Evaluation

My approved project is completed. Who do I contact to receive my funding?

Please forward a copy of your final Construction Acceptance Report to Steven Lee(steven.lee@ubc.ca).

Is my project required to go through a post-construction evaluation?

Projects will typically undergo a post-occupancy evaluation 2-3 years after completion as part of the normal informal learning spaces evaluation process co-ordinated by Infrastructure Development.

Application Process
X
Applying for Funding 

The Informal Learning Space Committee (ILSC) will evaluate project requests on a case-by-case basis.  In order to ensure a competitive proposal, please consider the following guidelines:

  • The space is highly visible and easy to find
  • The space is nearby to amenities such as learning spaces, food outlets, student services etc...
  • The space is compatible with the setting and purpose
  • The space has good natural lighting, air quality, temperature etc...
  • The space will serve a diverse community of students
  • The space will promote student faculty interaction

If you feel your project meets these criteria and you’d like to pursue funding, please contact Steven Lee (steven.lee@ubc.ca) to discuss your proposal.  For large projects ($30,000 -$100,000) an application form is required.

If you have questions and would like to discuss an informal learning space project please contact Steven Lee, Facilities Planner via email at steven.lee@ubc.ca.

FAQs
X
Frequently Asked Questions 

I don’t know how much my project will cost. How do I find out?

Please contact Steven Lee (steven.lee@ubc.ca) who can work with you to identify a scope of work that will meet the eligibility criteria for funding. Once the scope is identified, a high level feasibility estimate can be done through Project Services or the Construction Office.

Can I apply even if my project doesn’t have matching funding?

In order to provide maximum value and return on funding, the Committee will typically consider only those applications which can provide 50% matching funding. However, the Committee also recognizes that there are spaces on campus, particularly those used by a wide variety of students, which could benefit from informal learning space improvements. If you have identified such a space and do not have matching funding secured, please contact Steven Lee (steven.lee@ubc.ca) to discuss funding options.

My application was declined. Can I submit the same project in a future year?

There is no restriction against submitting a project which was declined in a previous year. However, in order to give your project a better chance of being successful, you should work with Infrastructure Development on a detailed feasibility study and make sure that your project meets the eligibility criteria for funding before re-submitting.

The space I am applying for used by more than one unit. Do I need to formally include the other unit(s) in the application?

Please contact Steven Lee (steven.lee@ubc.ca) to review your current space assignment in relation to the other units. Spaces that are shared between different units require written consent from each respective unit and approval by Facilities Planning.

Contacts
X

Contact information 

For information on funding proposals, please contact:

Office of the Vice-President, Students
6328 Memorial Rd.
V6T 1Z2
Tel: 604.822.3955
Email: vpsassist@mail.ubc.ca

If you’re interested in pursuing ILSC funding for your informal learning space project, please review the project criteria. If you would like to discuss an informal learning space project, please contact Steven Lee, Facilities Planner via email at steven.lee@ubc.ca.